Property Sales Administrator
Experience: 2+ Years relevant property sales administration experience essential
Industry: Property / Real Estate
My client is seeking a highly organised and articulate Property Sales Administrator to support our busy and dynamic Sales Negotiators. This is an excellent opportunity for a motivated individual with proven experience in property sales administration to join a professional, friendly, and well-supported environment.
Role Overview: The Sales Administrator is responsible for providing efficient & vital administrative support to the sales negotiators, ensuring smooth and effective operations while delivering excellent customer service. The administrator will prepare documents, schedule viewings, maintain sales records, and ensure compliance with legal requirements. They will also update marketing materials and assist with property listings.
Key Responsibilities:
Providing support to sales negotiators by preparing necessary documents, gathering property information, and scheduling viewings.
Assisting in the preparation and updating of marketing details for online advertisements and brochures.
Preparing, updating, and maintaining accurate sales-related documents, including reports, statistics, and Sales Advice Notes, and liaising with solicitors as necessary.
Maintaining and updating price lists for new home schemes.
Updating client and solicitor reports on a weekly basis.
Updating Sales Tracker reports and liaising with sales negotiators as needed for updates.
Updating software systems with property updates and viewing details.
Liaising with the marketing team on property updates.
Uploading new properties to the software system.
Ensuring accurate and timely processing of sales documents and maintaining an organised document filing system.
Assisting with creating and issuing mail merges via campaign manager for property launches and marketing campaigns.
Verifying that all sales activities and documentation comply with legal requirements and company policies, ensuring AML and PSRA documents are obtained from all vendors.
Drafting PSRA Agreements, solicitors’ letters, and other sales-related documents as necessary.
Acting as the first point of contact for phone calls and email enquiries, ensuring prompt and professional responses in a timely manner providing optimum service levels.
Filing, photocopying, and other ad hoc duties as required.
Updating and maintaining property availability lists and collating them for distribution.
Identifying and analysing opportunities for efficiency.
Qualifications and Skills:
Minimum 2 years' experience in a property sales administration role.
Excellent verbal and written English is essential.
Strong organisational and multitasking abilities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with Reapit or similar CRM systems is an advantage.
Attention to detail and ability to maintain accurate records.
A proactive approach and the ability to work both independently and as part of a team.
Key Requirements:
Proven ability to manage multiple tasks with strong attention to detail and accuracy.
Confident, courteous, and professional manner when dealing with clients.
High standard of customer service and a proactive, solution-focused approach.
Fast and accurate typing skills.
A flexible and adaptable attitude with a willingness to contribute to team efficiency.
Personal Attributes:
Positive and approachable team player.
Self-motivated and capable of working independently.
Reliable, trustworthy, and discreet.
Highly organised with a strong sense of responsibility and ownership.
Why Join Us?
Be part of a highly respected, award-winning property firm.
Work within a supportive and experienced team environment.
Gain hands-on experience in a dynamic and fast-paced office.
Full-time, office-based role with an immediate start available.