Team Administrator – Valuations and Advisory team

My client has an opportunity for an experienced Team Administrator to join their valuations team.

Remuneration – strong with excellent benefits and flexible working.

Overview

• My client is Ireland’s only wholly Irish-owned global property consultancy, advising a wide range of clients from private investors and homeowners to major developers, both in Ireland and internationally.

• They place teamwork, innovation, and a passion for property at the heart of their work, always striving to go the extra mile to exceed client expectations.

• They are seeking an experienced administrator to join their Valuations and Advisory Team. The successful candidate will provide high-level administrative support to the team

• The valuations team are a lovely dynamic and fast paced department and the role offers a wide variety of work for the successful candidate. The team is made up of 3 directors 5-6 surveyors and 2 administrators (including this position)

Responsibilities

• Organising and maintaining diaries, expenses, and travel arrangements.

• Organising meetings and ensuring surveyors have all necessary documentation in advance.

• Screening phone calls, inquiries, and requests.

• Researching information for valuation reports, rent review submission reports, and presentations.

• Preparing presentations in Microsoft PowerPoint, tender documents, maps, photos, and other materials for reports.

• Creating and managing Excel valuation worksheets.

• Drafting and updating reports and letters for review.

• Transcribing reports, letters, and emails as directed.

• Providing general office administration support.

• Opening and maintaining files in both hard and soft copy formats.

• Updating and maintaining work lists, including current, completed, and future instructions.

• Liaising with the accounts department to ensure accuracy in budgets, work lists, invoicing, and debtors.

• Providing reception cover when required.

• Coordinating large valuation projects, including:

• Maintaining and monitoring project spreadsheets.

• Acting as the point of contact for client instructions and queries.

• Managing projects from receipt of instruction to delivery of the final report.

• Formatting completed reports to agreed templates.

• Responding to client queries promptly and professionally.

• Reconciling fees.

Skills Required

• Self-Motivated and Proactive – Capable of working independently, taking initiative, and anticipating needs by completing routine tasks ahead of schedule.

• Detail-Oriented and Methodical – High accuracy, strong attention to detail, structured approach to tasks, and solid numerical skills.

• Clear and Precise Written Communication – Skilled in producing factual, accurate, and well-structured written material.

• Collaborative and Adaptable Team Player – Works well within a team and embraces a flexible, positive approach.

• Advanced IT Proficiency – Highly proficient in Microsoft Word and Excel, with solid working knowledge of PowerPoint.