Administrator – Facilities & Maintenance
Administrator – Facilities & Maintenance prestigous development Dublin 8
Excellent Remuneration + Comprehensive Benefits Package
My client, a leading global brand in the real estate and property services sector, is seeking a dynamic and highly organised Facilities & Maintenance Administrator to join a fast-paced, professional team based on site at the prestigious development Dublin 8.
This is a pivotal role offering a unique opportunity to support both the Facilities Manager and the Maintenance Team, ensuring the smooth and efficient running of daily operations across a landmark residential development.
You will be at the heart of delivering a premium customer experience while coordinating the administrative and operational functions that keep this high-performing team running at its best.
Key Responsibilities
Facilities Support
Monitor and manage daily calls and emails, logging and responding promptly to requests
Prioritise and track service requests, ensuring complete and accurate information
Gather client feedback, escalating concerns where necessary
Manage digital and physical documentation with attention to detail
Review daily check sheets, log corrective actions, and ensure task completion
Assist in the coordination of Planned Preventative Maintenance (PPM) schedules
Support the Facilities Manager with reports, audits, and system updates
Coordinate contractor activity on site, ensuring all works are completed to standard
Conduct contractor inductions, issue permits to work, and manage RAMS documentation
Assist with internal event coordination and support small projects as needed
Maintenance Support
Log, schedule, and monitor all incoming maintenance requests
Track contractor progress and ensure timely work completion
Support maintenance-related project administration and delivery
Manage key control systems and ensure robust processes are followed
Provide support to senior Property Management professionals
Complete a wide range of general and ad hoc administrative duties
Lettings & Administrative Support
Produce leases, inventories, and other tenancy-related documentation
Refresh and manage online property listings
Upload and maintain records on the Yardi system
Conduct regular audits of administrative data and files
Respond promptly and professionally to tenant queries across all channels
Coordinate tenant check-ins, check-outs, and viewings
Liaise with the on-site concierge team and manage amenity bookings
Track maintenance follow-ups and manage internal filing systems
What We’re Looking For
Proven experience in an administration or helpdesk role (facilities or property sector preferred)
Proficient in Microsoft Office; experience with Building Link and Yardi is a plus
Exceptionally organised with a keen eye for detail
Strong multitasking skills and the ability to manage a variety of tasks concurrently
Professional and articulate communicator – both written and verbal
Customer-centric approach with excellent interpersonal skills
Confident working independently and using own initiative
Positive, proactive team player with a flexible, solution-focused mindset
Why Join Us?
This is more than just an administrative role – it’s a chance to join a globally respected brand that values its people. In return for your skills and dedication, you will enjoy:
A highly competitive salary
Comprehensive benefits including pension, healthcare, and wellness initiatives
Opportunities for career progression within a global organisation
A supportive, inclusive workplace culture that rewards performance and innovation