Maintenance Coordinator - Clancy Quay up to 45k doe + beneifts
Avril Clare Recruitment Ltd is delighted to bring this fantastic opportunity to the market.
We are currently recruiting an experienced Maintenance Administrator to join one of our successful clients who run a successful, fast-paced department.
The role is based on site at the prestigious Clancy Quay development in Island bridge, Dublin 8, where you will play a key role in supporting both the Facilities Manager and the Maintenance Team.
Clancy Quay is one of Ireland’s largest private rented sector (PRS) developments, comprising 845 units and accommodating over 1,800 residents. The development was launched in 2020 and is recognised for its high standards and exceptional living environment.
This role requires a proactive, highly organised individual capable of managing a broad range of administrative and operational responsibilities. You will be integral to the smooth day-to-day running of the site, helping to ensure the consistent delivery of a high-quality service across the development.
Key Responsibilities
Facilities Support Includes:
Monitor daily calls and emails, ensuring timely logging and response
Prioritise and resolve requests, ensuring all relevant information is captured
Gather client feedback and escalate issues as needed
Manage paperwork, including physical and digital filing
Review check sheets, log actions, assign tasks, and track completion
Carry out general office and admin duties as required
Assist with scheduling and coordination of Planned Preventative Maintenance (PPM) visits
Support the Facilities Manager with updating reports and schedules
Coordinate contractor activities on-site and ensure successful task completion
Induct all contractors and issue work permits
Request and manage RAMS for all works
Assist with small projects and help coordinate internal events
Maintenance Support Includes:
Track and manage incoming maintenance requests
Schedule and follow up on works
Manage contractors and track work completion
Handle key management processes
Liaise with Savills Property Managers
Assist with maintenance project management
Carry out general and ad hoc duties as required
Lettings & Admin Support Includes:
Produce leases and inventories
Refresh and upload property adverts (e.g., Daft)
Upload data to the Yardi system
Conduct administrative audits
Respond to tenant queries via email, phone, or in-person
Coordinate tenant changeovers
Set up and coordinate property viewings
Liaise with on-site concierge
Manage and maintain filing systems
Issue maintenance instructions and track follow-up
Administer amenity space bookings and usage
Perform general administrative support duties
Skills, Knowledge and Experience
Previous Experience within a Helpdesk/Administration role is desirable
IT literate – working knowledge of Microsoft Office & Building Link
Team oriented pro-active, open minded team player
Highly organised with excellent attention to detail
Strong Interpersonal and excellent written and verbal communication skills
Excellent customer service skills whilst working under time pressure
Adaptable – must possess the ability to work on own initiative
Always demonstrate commitment and flexibility
Multi-tasking skills and ability to work on a variety of items simultaneously
Customer focus management style
Excellent professionalism
Excellent problem-solving skills